GRADUATE FELLOWS
REPORTING REQUIREMENTS

Attached are Graduate Fellow report forms that will you will need to complete and submit to the Board of Regents during the term of your contract.  

Summary of enclosed forms:

Form 2C:   Cover report form.  This form is submitted along with Forms 2C-2 and 2C-3.  

Form 2C-1:  Results of Recruitment Activities.  This form is only submitted once and is due October 1st of the first year the contract is issued. 

Form 2C-2:  Annual Progress Report.  Submit along with Form 2C.  Due each year of the contract, on May 30th.

Forms 2C-3:  Status Report forms and instructions.  Submit along with Form 2C.  Biannual report due each year of the contract, on October 1st and January 31st.  

Form 2C-4:  Final Project Report.  Due the year of the termination of contract. The Project Report must be submitted within 30 days, and the Expenditures Report (via LOGAN) within 90 days of the termination of the contract.  

Submit all forms to:

Carrie Robison
Associate Commissioner for Sponsored 
Programs Administration
Louisiana Board of Regents 
P. O. Box 3677
Baton Rouge, LA 70821

GRADUATE FELLOWS PROJECT REPORT
FORM 2C

(Submit this cover form along with the appropriate status report form 2C-3) 

LEQSF Contract No.: ___________________________   Date: __________________________

Project Director(s): _____________________________   _______________________________

Institution: ____________________________________________________________________

Project Title: ___________________________________________________________________

______________________________________________________________________________

Contract Term: ______________________________ to ________________________________

Current Reporting Period: _____________________  to ________________________________
	
Signatures Required:  

	Project Director(s) ____________________________

			       ____________________________
		
	Authorized Institutional Representative: ____________________________

	Authorized Fiscal Agent: _______________________________________

RESULTS OF RECRUITMENT ACTIVITIES
FORM 2C-1	

(This form needs to be completed only once and is due October 1st of the first year the contract is issued)

LEQSF Contract No.: ___________________________   Date: __________________________

Project Director(s): _____________________________   _______________________________

Institution: ____________________________________________________________________

Project Title: ___________________________________________________________________

______________________________________________________________________________

Contract Term: ______________________________ to ________________________________

Current Reporting Period: _____________________  to ________________________________

Data to be submitted:

On a separate page, describe in detail all recruitment activities.  
Include copies of any brochures, posters, booklets, announcements, and/or other appropriate materials used in your recruitment.
Provide comprehensive background information for each student recruited.
At a minimum, provide GPA, GRE scores, and undergraduate major of each student. Also provide any other information about each student you deem pertinent.

Signatures Required:  

	Project Director(s) ____________________________

			       ____________________________
		
	Authorized Institutional Representative: ____________________________

ANNUAL PROGRESS REPORT
FORM 2C-2	

(Must be submitted to Board of Regents May 30th each year of the contract)

LEQSF Contract No. ___________________________   Date: __________________________

Project Director(s) _____________________________   _______________________________

Institution: ____________________________________________________________________

Project Title: ___________________________________________________________________

______________________________________________________________________________

Contract Term: ______________________________ to ________________________________

Current Reporting Period: _____________________  to ________________________________

Data to be provided by Project Director:

	On a separate page, give a brief progress report on this contract, including:  

A current list of graduate fellowship recipients on this contract.
Provide any background information not previously supplied.
Explain if a recipient has withdrawn from the program.
Provide information, if any, regarding unfilled positions
Discuss, if necessary, any problems you are having with the contract.

Signatures Required:  

	Project Director(s) ____________________________

			       ____________________________
		
	Authorized Institutional Representative: ____________________________

INSTRUCTIONS FOR COMPLETING STATUS REPORT
FORM 2C-3	

Attached is the Graduate Fellows Status Report Form 2C-3.  This report is to be completed twice each year by the project director - January 31st (for the Spring semester)  and October 1st (for the Fall semester).   Payment will not be made until this correctly completed document, as well as an invoice, are received at the Board of Regents offices.

To complete the status form:

Fill in the current Fiscal Year in the payment box (example: 2001-02).  

List full name of each recipient.  

In the box under the column entitled “Award”, the institution must assign each recipient a consecutive alphabetical designation beginning with the letter A.  Thus, the first student
would be Award A, the second student Award B, etc.   Additionally, the appropriate Arabic numeral must be typed beside each alphabetic letter in each block to indicate the payment number.  Example: A3 typed in the block under first payment under the second fiscal year would indicate that the third payment for Award A is being requested for, and will be made to, the student whose name is listed in that row.

Other Codes:
	X - an award has yet to be made
	L -  recipient was granted a leave of absence
	D - recipient dropped out
	G - recipient graduated
	O - other reason for student’s absence from program - which must be explained in an              attachment

Successive status reports submitted after the initial report must be cumulative.

Sample Completed Status Report:

Fellowship Recipients? Full Name (s)	

Award 	

Biannual Payment	
1997-98	
1998-99	
1999-2000	
2000-2001	
2001-2002	
			
First 
Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	

Jane Doe	
A	
7,500	
A1	
A2	
A3	
A4	
:L	

	

Jack Jones	
B	
8,000	
X	
X	
B1	
B2	
B3	

	

	

	

	

	

	

						STATUS REPORT FOR LEQSF GRADUATE FELLOWS PROGRAM
FORM 2C-3

	 

Fellowship Recipient’s Full Name	

Award	

Biannual Payment	

	

			
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second
Pmt.	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

		

	

	

	

Fellowships Awarded Per Payment Period	

	

	

	

GRADUATE FELLOWS 
FINAL PROJECT REPORT
FORM 2C-4
Page 1 of 5	

INSTRUCTIONS:

An original and two copies of the final project portion of this report are due immediately upon termination of this contract.

The final expenditures report (page 5) is due through LOGAN ninety (90) days after termination of the contract and must be completed by the institutional fiscal agent. All unexpended BoRSF funds must be remitted to the Board of Regents upon filing the final expenditure report. 

Submit forms to: Louisiana Board of Regents, P. O. Box 3677, Baton Rouge, LA  70821-3677	

LEQSF Contract No.: ___________________________   Date: __________________________

Project Director(s): _____________________________   _______________________________

Institution: ____________________________________________________________________

Department(s): ________________________________________________________________

Contract Term: ______________________________ to ________________________________

Project Title: ___________________________________________________________________

______________________________________________________________________________

STIPEND SUMMARY DATA:

Data Needed: 	Master's	Ph.D.	Ed.D.	Other (specify)	
Number authorized					
Maximum filled at any one time					
Average GRE					

Signature(s) of Project Director(s):  _______________________   _______________________
		
Signature of Authorized Institutional Representative: ____________________________
STUDENT PROFILE
Page 2 of 5

(Complete a form for each student who held a fellowship under this contract)

Student Name: ___________________________________		GRE Score: _____________

Gender: ___________

Ethnicity: 	________ Hispanic or Latino			________ Not Hispanic or Latino
		
Race:		________ White			________ Black or African American
	
		________ American Indian or Alaska Native	________ Asian

		________ Native Hawaiian or Other Pacific Islander

Institution of Bachelor’s Degree: __________________________		Date: _________

Institution of Master’s Degree: ____________________________		Date: _________	

Number of years in LEQSF program: ___________________________

Did student graduate? ____________	If so, when? _________

Student’s plans after graduation: ___________________________________________

If employed, name of employer and state of employment: _____________________________
____________________________________________________________________________

CONTRACT/PROGRAM EVALUATION
Page 3 of 5

1) 	Did you have any problems in recruiting students for this contract? ______________

2)	If you answered yes to question 1, please explain. ____________________________
	____________________________________________________________________

3)	Did you have any problems retaining students for this contract? _________________

4) 	If you answered yes to question 3, please explain. ____________________________
	____________________________________________________________________

5)	In your opinion, what did the award of these fellowships do to enhance the 	competitiveness of the participating departments? ____________________________
	_____________________________________________________________________
	_____________________________________________________________________
	_____________________________________________________________________

6)	In your opinion, was the ability of the participating department(s) to retain faculty 	
	enhanced by the presence of these fellowships? _______________________________
	_____________________________________________________________________
	_____________________________________________________________________
	_____________________________________________________________________

7)	In your opinion, what is the economic impact on Louisiana of the LEQSF Graduate 	
	Fellows Program? _______________________________________________________
	______________________________________________________________________
	______________________________________________________________________

8)	If you have any suggestions as to how we can improve the Graduate Fellows program, 	
	please present them here: _________________________________________________
	______________________________________________________________________
	______________________________________________________________________
	______________________________________________________________________

FINAL CUMULATIVE STATUS REPORT
(Transfer data to this form that was provided on last status report submitted)
Page 4 of 5

	 

Fellowship Recipients’ Full Name(s)	

Award	

Biannual Payment	

	

			
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second Pmt.	
First Pmt.	
Second
Pmt.	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

	

Total Fellowships Awarded Per Payment Period